Terms.
Last updated 21 May 2026
These terms cover work commissioned through bencallaghan.com.au. Delivery is under Callaghan Media (Ben Callaghan, sole trader, ABN 23 624 860 658, GST registered). A signed quote or written brief acceptance forms the contract together with these terms; if a project- specific agreement says something different, the project agreement wins.
Quotes and acceptance
Quotes are valid for 30 days from the date issued. Engagement begins once the quote is accepted in writing (email is fine) and any required deposit is paid.
Deposits and payment
A 50% deposit is required to secure a shoot date. The balance is invoiced on delivery and payable within 7 days. For retainer or multi-month engagements, invoices are issued at the start of each month. All prices are quoted in AUD and exclusive of GST unless stated; GST is added on the invoice.
Cancellation
Inside 7 days of the booked shoot date, the deposit is non- refundable. Outside 7 days, the deposit is refundable minus any costs already incurred on your behalf (location holds, equipment deposits, contractor commitments). Retainer engagements may be cancelled with 30 days written notice; the current month is payable in full.
Revisions and scope
Each deliverable includes the revision rounds noted in the quote. Additional rounds, scope expansions, or re-shoots are quoted as separate work before any time is logged against them.
Ownership and licensing
On full payment, you receive a perpetual, worldwide licence to use the delivered films for the purposes described in the brief (typically marketing, social, internal use, festival or event recap). Underlying project files (raw footage, project bins, masters) remain the property of Callaghan Media. Buyout of raw footage or transfer of copyright is available as a separate quoted line item.
Callaghan Media retains the right to display the delivered work in its portfolio, reel, social channels and case studies unless an NDA or non-publication clause is agreed at the quote stage.
Music and third-party assets
Music is sourced from licensed libraries unless the client has secured their own sync. Library licence fees are passed through at cost. Stock footage, graphics or fonts used at the client's request are licensed for the agreed use only.
Liability
To the extent permitted by Australian Consumer Law, Callaghan Media's liability for any claim arising out of work performed under these terms is limited to the fees paid for the affected project. Nothing in these terms excludes any liability that cannot lawfully be excluded.
Governing law
These terms are governed by the laws of Victoria, Australia. Disputes are subject to the non-exclusive jurisdiction of the courts of Victoria.
Contact
Questions about these terms or any active engagement: ben@callaghanmedia.com.au.